The fixed asset management system is a practical management software that is characterized by physical management and is aimed at simplifying complexity. The fixed asset management system solves the problem for the enterprise by using radio frequency technology for the inconsistency between the physical and financial accounts that often appear in the fixed asset management, so that the enterprise management is in order and the accounts are consistent.
In view of the cumbersome calculation of depreciation of fixed assets, the average depreciation method is used to quickly complete the depreciation calculation of fixed assets, and the calculation results are accurate. The use of efficient data transmission technology, unique rights management concept, enables business leaders to sit in the office to understand the full range of all fixed assets of the enterprise.
In the past few dozens of people need to spend a few months of asset inventory work, now several people can easily complete it in a few days; the original tedious calculation of the depreciation takes a few days, and now it can be accurately completed in a few seconds; A large number of repeated purchases and a large amount of idle waste can now be solved in time, so that enterprises can truly achieve the principle of strict economy.
Second, the system introductionFixed asset management is an important part of enterprise management. Fixed assets have the characteristics of high value, long service life and difficult management. In response to these problems, the system uses computer and RF data acquisition technology to realize the information management of fixed assets.
1. System advantages
1) powerful practical functions;
2) Advanced RF technology management methods;
3) efficient network and remote data transmission;
4) Unique authority management;
5) Friendly user interface, easy to learn.
2. System features
1) Powerful utility features
The fixed asset management system includes asset increase, change, scrap, damage, depreciation, lending, return, distribution and use of departments, use of department changes, management personnel settings, asset exchange between departments, various report printing, combined query. For each piece of fixed assets, all information that can be inquired about the purchase from the purchase, account, use, use department, depreciation, and even withdrawal can be recorded in detail. The dynamic query function ensures that managers can grasp the comprehensive information in the first time. The depreciation of assets can reduce a lot of repetitive work and ensure the accuracy of the data. Automated report preparation prints quickly and accurately, saving a lot of time for manual report preparation. The fixed asset management system centralizes the original distributed management information and combines them into a management platform with overall functions.
2) Advanced RF card management
After the relevant data of each newly purchased asset is input into the computer, the information will be written into the RF card according to the corresponding software. The content of the RF card can be set by the user, including the fixed asset name, purchase date, and custody (use department). And so on. Sticking the RF card to the physical assets of the fixed assets not only clearly distinguishes the use department of the fixed assets, but also brings great convenience to the inventory. The inventory personnel do not have to record by means of recording the asset code and checking the account book, only through specialization. The RF inventory machine reads the RF card on the fixed asset, and the information in the card is automatically stored in the RF inventory machine.
The RF inventory machine is similar to that used in supermarkets, but it is very different. This RF inventory machine is powered by batteries and does not need to be connected by wires. The inventory personnel can easily carry them to any place for mutual verification and reading. The information is stored in a radio frequency counting machine. The inventory of nearly 20,000 fixed assets can be stored in the inventory machine, which increases the inventory speed by more than 90%, while avoiding repeated inventory or misplacement. After reading the information of the RF card, the RF inventory machine is connected to the computer through the computer, and the actual situation of the asset is quickly obtained. The combined profit and loss can be immediately found through the combined query.
3) Efficient data transmission
The fixed asset management system can not only query the fixed assets in the local machine, but also realize the two-way transmission through the intranet (intranet) and the Internet (Internet), so that various information data is shared by other users at the same time.
4) Unique rights management
In the fixed asset management system, full consideration is given to the different responsibilities of each operator. Each operator has the corresponding operational authority, which is identified by the user's identity and password, ensuring that different operators can only perform within their scope of responsibility. Limited operation. This not only ensures the fixedness of the system, but also has certain flexibility to enhance the adaptability.
5) Friendly user interface, easy to learn
It adopts the style of the Windows interface and is convenient for users to use, and the style of the directory tree in Windows is widely used, so that the user can understand the ownership relationship of the department, the asset category and the content relationship at a glance. A large number of function prompts allow the user to smoothly complete the corresponding work step by step as required, and a reasonable menu arrangement enables the user to easily find out what he or she wants to perform. A large amount of comprehensive data appears in the form of reports and graphs, making it easier for users to understand and accept. For those engaged in fixed asset management, they only need to master the basic computer use knowledge and read the operating instructions carefully to master the general operation of the system in a short period of time.
The system flow of the fixed asset management system is shown in the figure below.
To analyze user needs, we believe that the system should have the following features:
1. Daily management of assets
It mainly includes daily work such as adding, modifying, withdrawing, transferring, deleting, splitting and calculating the depreciation rate and residual value of fixed assets.
2. Asset depreciation
This includes the provision for monthly depreciation of fixed assets and the printing of monthly depreciation statements.
3. Fixed assets monthly report
According to the unit, department, time and other conditions, the classification statistics month (year) report, the monthly fixed assets report, the monthly fixed assets reduction report, the fixed assets depreciation monthly report (annual report), and the printing function.
4. Fixed asset comprehensive inquiry
You can query the status of a single or a batch of fixed assets, including asset cards, custody, effective asset information, department asset statistics, exit assets, transfer assets, historical assets, name specifications, start and end dates, units or department.
5. Inventory function
According to the data in the RF inventory machine and the data in the database to check, and deal with the normal or abnormal data, the actual situation of the fixed assets, and the unit and department to generate the inventory details, disk loss list , inventory summary table.
6. System maintenance function
The system administrator classifies the asset classification code table, the exit mode code table, the purchase method code table, the storage place code table, the department code table, the custodian table, and the unit name table. Add, modify, delete, etc.
Provide the operator with the ability to modify his own password;
The system administrator is free to set the operating rights of the subordinate operators to the function.
7. Security management function
Provide a variety of security management tools;
Password management function: maintain account number and password;
Permission control function: The user is divided into different levels to determine the user's use of the system, and different operations are determined according to different permissions.
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